Party & Charter Bus Prices: How to Calculate Your Phoenix Bus Rental Costs

The cost of party buses and charter buses in Phoenix, Arizona can vary greatly depending on your specific needs and travel plans. Factors like the distance of your trip, the time of year, and the type of bus you require will all impact the final price. To get an accurate quote tailored to your group’s needs, it’s best to contact us directly. We can provide pricing and availability for the vehicles serving your area. Get a quote instantly by calling 480-425-9845 and compare options to find the perfect bus for your upcoming event or trip.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Understanding the Factors Behind Your Rental Quote

Some of the main factors that influence charter bus and party bus rental prices in the Phoenix area include the distance and duration of your trip, the time of year you’re traveling, your starting and ending locations, any additional travel fees, and the type of bus you require.

Trip Mileage and Hours

The cost of your party bus rental depends heavily on the distance and duration of your trip. Buses are rented by the hour, day, or mile depending on your specific itinerary. For local trips around Phoenix, you’ll likely be charged by the hour with a 5-hour minimum. This works well for bar crawls, winery tours, and other events within the city limits. However, if you’re traveling to attractions outside of Phoenix like Scottsdale, Tempe, or Glendale, your rental may be priced by the day or mile to account for the longer distance. No matter where your trip takes you, our reservation specialists will provide a transparent quote upfront so there are no surprises.

When You’re Traveling

The time of year you plan your charter bus rental can have a big impact on the price. Our busy season usually runs from April through June, when demand is high for events like graduations, proms, and summer family trips. During this period, you can expect to pay higher rates. However, the winter months of December, January, and February tend to be the least expensive time to book a bus, as demand is lower. If you’re planning a trip to Phoenix or anywhere in Arizona, keep in mind that the local sports teams’ seasons and major events in the area can also affect pricing. For example, if you need a bus for a Saturday during football season, you may pay more than if you booked for a weekday. Planning your trip in the off-season and being flexible with your dates can help you get the best deal on your charter bus rental.

Trip Start and End Points

The city you’re traveling from and to can have a big impact on your charter bus rental price. Buses are more readily available in larger cities like Phoenix, Tucson, Mesa, Chandler, and Glendale, so you’ll typically pay less for your rental. However, if your trip starts or ends in a smaller Arizona town, you may incur additional “deadhead” fees. Deadhead refers to the time the bus spends traveling to pick you up or drop you off when no passengers are aboard. For example, a trip from Phoenix to Flagstaff (about 145 miles) would likely cost more than a trip within the Phoenix metro area, since the bus has to travel a longer distance to reach your starting point.

Type and Number of Buses

The type of bus you select will significantly impact the price of your rental. We offer a variety of bus options, each with its own pricing structure. Party buses, with their premium amenities like fiber optic lighting and sound systems, typically cost more per hour than a standard motorcoach. Minibuses, on the other hand, are a more budget-friendly choice, costing $100-$200 less per day than a full-size charter bus. Entertainer coaches, with their luxurious features like kitchens and master suites, come with the highest price tags. The number of buses you need will also affect the total cost – the more buses, the higher the overall price. To get an accurate quote for your Phoenix bus rental, contact our team today!

Tips for Keeping Costs Down

When booking a charter bus rental in Phoenix, Arizona, there are a few ways to keep costs down. First, Phoenix has a relatively high number of bus companies, so you can often find competitive rates. Additionally, the city’s mild winters mean buses are in lower demand during the off-season from December to February, resulting in lower prices. However, you’ll want to avoid booking during major events like the Waste Management Phoenix Open golf tournament, as demand and prices will be higher. Be mindful of toll roads and stadium parking fees, which can add unexpected costs to your trip. To save, finalize your headcount early and book your reservation well in advance.

Get a Quote Today!

Getting an instant online quote for your bus rental couldn’t be easier — simply call 480-425-9845 or use our online quote tool right on our website. Our reservation specialists will work with you to understand the details of your trip — including your pickup and drop-off locations, group size, and travel dates — and provide you with an accurate, personalized quote. No more guessing games — get the information you need to plan your transportation with confidence!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A private middle school in Phoenix, Arizona wanted to take their 8th grade class on an educational tour of the city’s top landmarks. They requested a fleet of three charter buses to transport the 120 students, 10 chaperones, and all their luggage to destinations like the Arizona Science Center, the Heard Museum, and the Arizona State Capitol Building. Since the tour would last the full school day from 8am to 4pm, the school was quoted a rate of $1,200 per bus, per day. This covered the hourly rental fee as well as the cost of the team’s hotel stay and gratuity. With three buses at $1,200 each, the total cost for the school’s Phoenix field trip came out to $3,600. While this may seem high upfront, the per-student cost of $30 was still lower than the price of renting individual transportation or organizing parent carpools.

Example #2:

A large technology company in Phoenix, Arizona needed to transport 75 employees to their annual sales conference at the Phoenix Convention Center. The company rented a full-size charter bus with 56 plush seats, WiFi, power outlets, and a restroom to shuttle the employees from their office in downtown Phoenix to the conference venue and back each day for the 3-day event. The total cost for the 3-day charter bus rental was $4,500, which came out to just $60 per employee. The company was also charged an additional $150 for the team’s hotel stay and a 15% tip at the end of the trip.

Example #3:

The Phoenix Suns basketball team needed to transport their players, coaches, and staff to a crucial playoff game against the Los Angeles Lakers. With 22 people and a large amount of equipment and luggage, the team opted for a 50-passenger charter bus rental. The bus picked the team up from their training facility in downtown Phoenix and drove them 400 miles to the Staples Center in Los Angeles. The rental was priced at $2,500 for the day, which included the team’s hotel stay and a 15% tip. The per-person cost for the Suns’ charter bus rental came out to just $114, a fraction of what individual airfare and ground transportation would have cost.

Example #4:

A group of 60 employees from a large tech company in Phoenix, Arizona wanted to plan a day trip to Sedona, a scenic desert town about 2 hours north of the city. The company rented a 56-passenger charter bus to transport their employees to and from the trip. Since the round-trip distance was around 250 miles, the transportation company charged a daily rate of $1,200 plus $1.50 per mile. This brought the total cost of the charter bus rental to $1,575. The company also budgeted an additional $300 for the team’s hotel stay and a 15% tip. In the end, the total cost of the day trip transportation came out to $1,875, or just $31.25 per employee.

Example #5:

A bride-to-be in Phoenix, Arizona called our reservation specialists to book transportation for her upcoming wedding celebration. She needed a shuttle to transport her wedding party of 25 guests from their hotel to the ceremony venue, and then to the reception hall across town. Since the bride’s wedding was taking place in June, which is part of our busy season, the quote came out to $1,200 for a minibus rental. This covered the 4-hour minimum rental period, with an additional $150 per hour for any time beyond the initial 4 hours. The bride also had to factor in a $150 fee for the team’s hotel stay, as well as a 15% tip of $180 to show her appreciation for the team’s excellent service. In total, the bride’s wedding transportation costs came out to $1,530. By booking a minibus instead of individual rideshares or taxis, the bride was able to keep her wedding party together and ensure everyone arrived on time to each event. The per-person cost of $61 was well worth the convenience and reliability of a private shuttle service.